Accounts Payable Specialist

AGING AND LONG TERM CARE OF EASTERN WASHINGTON

 

Position Title: Accounts Payable Specialist

Department: Accounting

Position Type: Full-Time

Supervisor: Accounting Manager

Exempt/Non-Exempt: Non-Exempt

 

 

Position Overview

The Accounts Payable Specialist performs full-cycle accounts payable functions, including invoice processing, voucher preparation, vendor reconciliation, and deposit recording. This position ensures timely and accurate payments, supports audit preparation, and maintains compliance with agency accounting policies. The position also provides limited backup assistance for payroll processes when needed.

 

Our Mission: As an Area Agency on Aging we promote well-being, independence, dignity, and choice for older persons and all individuals needing long-term care in our five-county area.

Our Values:  At Aging & Long Term Care, we have four core values: Dignity, Compassion, Knowledge, and Service. Our work is guided by a shared set of values that reflect our commitment to the people and communities we serve. These values shape how we show up for older adults, people living with disabilities, caregivers, and each other. They’re more than words on paper, they are the foundation of our mission and the spirit behind every connection that we make.

Our Culture: Our agency possesses a positive, welcoming environment. We provide a variety of wellness services, foster employee engagement through peer recognition and regular staff social activities. Our employee assistance programs foster health and well-being. Employees are regularly offered opportunities to socialize together, and volunteer in the community.

Benefits:

• 37.5-hour full-time work week
• Medical insurance (5 plan options) with low deductibles; premiums are paid 100% for the employee
• Dental insurance (3 plan options); premiums are paid for the employee and family members
• Vision care insurance
• Long-term disability and life insurance
• Generous paid vacation and sick leave, plus 12 paid holidays
• Flexible spending accounts for qualifying medical and dependent care expenses
• Department of Retirement Systems pension/retirement plan
• 457/Roth payroll IRA options
• Wellness and employee assistance program
• Paid premiums for Washington Paid Family & Medical Leave and WA long term care benefits
• Ample training for development of program expertise and personal growth
• We are a qualifying employer for the Public Student Loan Forgiveness Program

 

Essential Functions and Responsibilities

Accounts Payable

• Prepare and process vouchers with proper documentation for approval and payment to submit through the Spokane County Treasurer’s warrant process. 
• Review and code vendor and subcontractor invoices accurately.
• Reconcile vendor statements and resolve discrepancies.
• Prepare deposits and submit to the appropriate financial institutions including the Spokane County Treasurer’s Office.
• Maintain vendor files and contract documentation.
• Assist with fixed asset tracking and inventory reconciliation.
• Support the Accounting Manager and Senior Accountant during audits and monitoring visits.

Accounting Support

• Enter financial transactions into the accounting system with accuracy.
• Assist in reconciling cash and accounts payable balances.
• Provide backup support to payroll during absences or high-volume periods.
• Assist in preparing reports, spreadsheets, and documentation as assigned.

 

 

Required Skills and Abilities

• Knowledge of bookkeeping and accounting procedures.
• Proficiency in accounting software and Microsoft Excel.
• Ability to make accurate mathematical computations.
• Strong attention to detail and organizational skills.
• Effective verbal and written communication skills.
• Ability to maintain confidentiality of sensitive information.

 

 

Physical Demands

• Proficient in typing and keyboarding with manual dexterity for accurate repetitive tasks and occasional periods of writing. Typing and keyboarding includes up to 7.5 hours per day.
• Strong verbal communication including speech, visual, and hearing skills for interacting with clients, colleagues, and the public. 
• Ability to sit for extended periods and maintain good hand-eye coordination. 
• Capable of performing tasks that involve bending, stretching, stooping, reaching, and occasional climbing.
• Ability to lift and move objects up to 20 lbs. and work in various environmental conditions including office and remote settings. 
• Ability to speak and listen is adequate for interacting with both employees and the public.
• Local driving for bank deposits may be required (average 5–10 miles per month).

 

Behavioral Standards

Maintains a friendly, courteous, and respectful demeanor toward clients, coworkers, and volunteers. Exhibits compassion for our clients and their well-being. Communicates effectively in one-on-one and small group settings. Capable of being a collaborative team member contributing to the organization's goals. Takes initiative to achieve work objectives and consistently demonstrates honest and ethical behaviors. Establishes positive relationships with clients, volunteers, coworkers, team, and supervisors. Represents the agency in a positive and professional manner.

 

Minimum Qualifications

Associate degree in Accounting or related field, and two years of relevant experience, or equivalent combination. Must meet the skills, knowledge, and abilities listed above.

 

Background check

Must pass a criminal background check, post offer.  Must have and maintain a valid form of ID. Must have access to reliable transportation and be willing to travel.