Administrative Assistant 2 - SFCC Allied Health
Administrative Assistant 2 - SFCC Allied Health
Community Colleges of Spokane
Location: Spokane Falls Main Campus Spokane
Department: SFCC Allied Health
Salary Range: $3,665 - $4,882
Starting salary for this position is: $3,665 (Monthly)
Employees hired at the entry step of this range receive salary step advancement after six months and every 12 months thereafter. An employee hired at anything higher than the entry step of the range will have salary step advancement after 12 months and every 12 months thereafter until they reach the top of the salary range. Each salary step advancement will be approximately a 5% increase.
Applications will be accepted until 4:00 p.m. PST on 9/26/2025. The application process will not be available after this time. To ensure consideration make sure your application is completed and submitted as soon as possible. Applications will only be accepted prior to 4:00 p.m. on the closing date.
About the Administrative Assistant 2 - SFCC Allied Health
JOB SUMMARY
Reporting to the Office Manager of Community Health & Education, the primary purpose of this position is to serve, support and meet the needs of the Dean's Office and the division and work collaboratively with the CHE Office Manager.
This position will independently plan, organize and prioritize a variety of complex projects and assignments essential to the division, including, but not limited to: assist with the scheduling of classes and rooms; monitor budgets; prioritize and order supplies and equipment; coordinate maintenance and repair for buildings and equipment; maintain document management systems; as well as develop and communicate office policies, procedures and standards.
This position will also review the work of professional staff for completeness, to ensure compliance with laws, rules, policies, procedures, and accreditation standards.
DUTIES AND RESPONSIBILITIES
Faculty Support
• Coordinate the faculty tenure review process for Allied Health faculty, ensuring proper tracking of evaluation timelines, creation of quarterly task lists, and scheduling meetings for tenure review committees. Collect/distribute syllabi from evaluated faculty quarterly. *
• Oversee the collection and distribution of student evaluations for faculty undergoing tenure review, post-tenure evaluation, and adjunct faculty. *
• Schedule and proctor faculty evaluations for main campus faculty, track and collect annual Professional Activity Reports, and maintain digital storage archives for evaluation committees. *
Student Support
• Assist with the student evaluation process by scheduling and proctoring faculty evaluations, typing responses, preparing statistical reports, and forwarding findings to the Dean and faculty. *
• Assist with student practicums by coordinating background checks, contacting outside agencies, and connecting students with appropriate organizations. *
• Assist with and track Prior Learning Assessments for students. *
Advisory Committee Meetings
• Proactively communicate with faculty regarding all information needed for programs to successfully meet with advisory committees twice per year. *
• Track advisory committee meeting schedule, confirm minutes are saved in archive and ensure advisory committee member lists are current. *
• Schedule advisory committee meetings, request agenda items, provide documentation to constituents. Submit parking requests and track virtual parking. *
• Take minutes at all advisory committee meetings and as requested by the dean. If absent, take minutes from recording and ensure minutes are saved in archive. *
Budget
• Submit all purchase requisitions for the division including submission of final purchase order to the vendor, track delivery and notification to authorize payment to vendor. Enter expenses into spreadsheet. *
• Act as the steward of purchase cards (p-cards) housed in primary location, including reconciliation. Communicate all requirements needed to obtain a p-card to new hires and follow-up with individuals as needed. *
• Process travel, generate travel forms, arrange hotel stays, vehicle rentals, submit vicinity travel and travel expenses. *
• Order office products. Keep inventory stocked.
* Indicates this is an essential duty.
MINIMUM QUALIFICATIONS
• Knowledge or experience using Microsoft Office products.
• Excellent interpersonal, oral, and written communication skills.
• Ability to maintain a high level of confidentiality.
• Ability to effectively organize multiple work assignments, involving competing priorities, to produce work products that are accurate, of high quality and meet deadlines.
PHYSICAL REQUIREMENTS
• Work is performed in a normal, temperature-controlled office environment.
• Work is sedentary in nature.
• Frequent use of computer and exposure to terminal screens.
• Visual focus and strain.
• Work directly with students/clients.
• Work involves constant interruptions and requirement to answer on demand questions by phone, in person, or electronically.
• Ability to lift up to 25 pounds, assist with event set-up, move materials, etc.
CONDITIONS OF EMPLOYMENT
• Full time schedule (12 months, 40 hours a week).
• 6-month probationary period.
• This position is overtime eligible.
• Requires local or regional travel.
• Criminal background check is required.
• This position is covered under a collective bargaining agreement. Membership is optional.
Person hired must be able to provide acceptable documentation of U.S. Citizenship or lawful authorization to work in the United States. This is an absolute condition of employment. An offer of employment will not carry with it any responsibility or obligation on the part of the district to sponsor an H1-B visa. In addition, the Spokane Colleges maintain a drug-free work environment and prohibits all smoking in the college buildings and state-owned vehicles. Must be able to successfully work in and promote a multicultural work and education environment.
Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. Once an applicant is chosen for a position, they are required to complete and submit a declaration regarding sexual misconduct and investigation per state law.
Required Application Materials
To qualify for consideration, applicants must meet required competencies and submit a complete application packet, which includes the following:
• Cover letter - addressing your qualifications relevant to the responsibilities of this position.
• Resume.
• References - the names, addresses, and phone numbers of three professional references.
For questions regarding a job application or the hiring process, or if you require an accommodation during the application or interview process, please contact HR at mailto:[email protected].
Equal Opportunity Institution
Spokane Colleges provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, citizenship or immigration status, age, perceived or actual physical or mental disability, pregnancy, genetic information, sex, sexual orientation, gender identity, marital status, creed, religion, veteran or military status, or use of a trained guide dog or service animal. This policy is in accordance with state and federal laws including Titles VI and VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination Act of 1975, and the Americans with Disabilities Act of 1990.
Direct all inquiries or grievances regarding access, Title IX, ADA, equal opportunity compliance, and/or grievances to:
Frederick Davis, MA
Chief Human Resources Officer
Spokane Colleges
P.O. Box 6000, MS1004
Spokane, WA. 99217-6000
509-434-5040 / mailto:[email protected].
To apply, please visit: https://apptrkr.com/6567953
Copyright ©2025 Jobelephant.com Inc. All rights reserved.
https://www.jobelephant.com/
jeid-a767dbbd3897c14a8bd769d419cec906
