Fiscal Specialist 2 - (Head Start and ECEAP)
Fiscal Specialist 2 - (Head Start and ECEAP)
Community Colleges of Spokane
Location: HS West Boone Center Spokane
Department: District HS West Boone
Salary Range: $3,840 - $5,137
Starting salary for this position is: $3,840 (Monthly)
Employees hired at the entry step of this range receive salary step advancement after six months and every 12 months thereafter. An employee hired at anything higher than the entry step of the range will have salary step advancement after 12 months and every 12 months thereafter until they reach the top of the salary range. Each salary step advancement will be approximately a 5% increase.
About Us
Spokane Colleges Head Start/ECEAP/Early Head Start provides care and support for more than 1,600 children and their families. We offer safe and secure learning environments for children to grow and develop their skills to succeed in elementary school and beyond.
We are dedicated to working with low-income families. and involve parents and families in developing the goals of each Head Start center including centers on the Spokane Falls Community College and Spokane Community College campuses. We also serve the children of eligible students while they attend college.
Applications will be accepted until 4:00 p.m. PST on 09/16/2025. The application process will not be available after this time. To ensure consideration make sure your application is completed and submitted as soon as possible. Applications will only be accepted prior to 4:00 p.m. on the closing date.
About the Fiscal Specialist 2 - (Head Start and ECEAP)
JOB SUMMARY
Under general direction of the Fiscal Specialist Supervisor, this position will provide fiscal administrative support for the program at multiple sites throughout Spokane.
Responsibilities include: maintain fiscal record keeping systems and files; prepare account receivable billings; communicate with families regarding childcare accounts and follow-up on accounts receivable collection and aging; compile and reconcile fiscal records and reports; project revenue and expenditures; and assist in budget development.
This position will act as a liaison with the Spokane Colleges budget, financial aid, student financials, and purchasing departments, as well as state, federal, and community agencies.
DUTIES AND RESPONSIBILITIES
• Complete individualized Financial Agreements with childcare clients developing an achievable childcare payment plan when needed. *
• Work directly with clients to provide resources regarding possible childcare funding sources and assist clients in navigating state subsidy and college funding options to secure funds. *
• Maintain confidential manual and electronic filing and documentation systems. *Perform account receivable functions. *
• Prepare and provide invoice requisitions to clients, financial aid, and state and community agencies for childcare services. *
• Reconcile childcare fiscal billing/payment records with Spokane Colleges database records and take corrective actions as needed. *
• Monitor client accounts and initiate collections communications. *
• Create, maintain, and provide program specific budget reports to director and site managers, such as lost revenue, federal and grant monitoring, and Early Achievers reports. *
• Forecast enrollment data and develop specialized enrollment and revenue reports for site managers by evaluating current and potential clients, their needs, and anticipated funding. *
• Collaborate with direct service team and other community agencies to provide a support system for clients including continuing services for families under financial hardships. *
• Maintain comprehensive fiscal record keeping systems for budget transactions and reconcile to Spokane Colleges fiscal records. *
• Notify and advise appropriate individuals of relevant findings.
• Assist with budget development and revisions.
• Coordinate purchasing functions and expenditure control.
• Allocate expenditures to appropriate budget and category.
• Interpret and apply department, institution, federal, state, and/or granting agency policies, procedures, regulations, and standards. *
• Assist in development of HS/EHS fiscal policy and procedures. *
• Regularly communicate with state childcare subsidy division for childcare policy clarification; make appropriate decisions based on fiscal knowledge and established policies and work objectives. *
• Assist Department of Children, Youth, and Families (DCYF) with audit requests; prepare and provide records to agency auditors; provide additional data as requested. *
• Participate in general site/Head Start meetings as assigned. *
• Enroll, recruit, and interview childcare clients for placement in non-Head Start programs.
• Model professional decorum and mutual respect in all personal interactions. *
• Comply with district policies, procedures and directives, state and federal regulations, orders and statutes, and collective bargaining agreements. *
• Support and advance the Spokane Colleges strategic plan, and perform other duties as assigned. *
* Indicates this is an essential duty.
COMPETENCIES
• Manages Complexity
• Decision Quality
• Action Oriented
• Plans & Aligns
• Ensures Accountability
• Drives Results
• Collaborates
• Instills Trust
• Demonstrates Self-Awareness
• Self-Development
• Nimble Learning
• Situational Adaptability
Learn more about https://ccs.spokane.edu/Working-for-Us/Competencies.
MINIMUM QUALIFICATIONS
• 15 quarter hours or 10 semester hours of college-level accounting, auditing, or budgeting. Or an equivalent mix of education and experience that demonstrates the candidate meets all competency requirements for this position.
• Two years of fiscal record keeping experience.
• Proficient with Microsoft Office programs including Excel to create spreadsheets and reports.
• Ability to develop and reconcile budgets.
• Ability to prepare comprehensive reports and recommendations.
• Ability to pay attention to details and accurately perform work.
• Excellent written and oral communication skills with individuals and groups.
• Ability to work independently and as a member of a team.
• Ability to maintain confidential information.
• Ability to arrange work priorities to ensure timelines are met.
DESIRED QUALIFICATIONS
• Associate degree or higher from an accredited institution including 15 quarter hours or 10 semester hours of college-level accounting, auditing or budgeting.
• Three or more years of fiscal record keeping experience.
• Experience with specific databases e.g., PeopleSoft, Access, Child Plus.
• Experience working with low-income families.
• Experience in Head Start or similar environment.
PHYSICAL REQUIREMENTS
• Work is performed in an office environment.
• Work is sedentary.
• Frequent use of computer.
• Visual focus and strain.
• Work involves frequent interruptions and requirement to answer on demand questions by phone, in person, or electronically.
• Frequent repetitive hand/wrist motions and finger manipulation.
• Frequent oral and auditory communication with others.
• Occasional kneeling, stooping, crouching, crawling, and climbing.
• Move up to 25 lbs. occasionally.
CONDITIONS OF EMPLOYMENT
• Full-time schedule (11.5 months, 40 hours a week).
• This position is overtime eligible.
• 6-month probationary period.
• Requires local or regional travel.
• Pre-Employment Post Offer, criminal history/child abuse information check including Department of Children, Youth and Families Portable Background Check prior to employment.
• Post-Offer medical exam which includes tuberculin screening and submission of documentation indicating Measles, Mumps & Rubella (MMR) vaccination or immunity.
• This position is covered under a collective bargaining agreement. Membership is optional.
To view the full job posting & to apply, please visit: https://apptrkr.com/6542073
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