Office Assistant 3 - Spokane Community College

Office Assistant 3 - Spokane Community College

Community Colleges of Spokane

Location: Spokane CC Main Campus Spokane

Department: SCC Technical Education

Salary Range: $3,167 - $3,999

Starting salary for this position is: $3,167 (Monthly)

Employees hired at the entry step of this range receive salary step advancement after six months and every 12 months thereafter. An employee hired at anything higher than the entry step of the range will have salary step advancement after 12 months and every 12 months thereafter until they reach the top of the salary range. Each salary step advancement will be approximately a 5% increase.
About Us

Spokane Community College, part of Spokane Colleges, serves 15,000 students with career technical, liberal arts, and adult education programs in Spokane and surrounding rural communities.

Applications will be accepted until 4:00 p.m. PST on 04/09/2025. The application process will not be available after this time. To ensure consideration make sure your application is completed and submitted as soon as possible. Applications will only be accepted prior to 4:00 p.m. on the closing date.
About the Office Assistant 3 - Spokane Community College

JOB SUMMARY

Under the general supervision of the Technical Education Office Manager, the Office Assistant will handle a variety of complex clerical tasks and projects in support of the division.

The Office Assistant will address inquiries from faculty, students and the public that require a thorough understanding of departmental and institutional policies and procedures. Additionally, this role will involve specialized or complex scheduling and data entry tasks.

CHARACTERISTIC DUTIES AND RESPONSIBILITIES

• Resolve problems and respond to inquiries regarding rules, regulations, policies, department procedures, and department services. *
• Answer phone. Receive and refer visitors. *
• Track purchase card accounts. Order supplies and maintain and reconcile purchasing log, following state and district policies and procedures. Use basic arithmetic. *
• Process travel authorizations and make travel arrangements using proper forms and procedures. *
• Compose office correspondence such as requests for documentation and responses to requests for information. Create and revise forms for internal use. *
• Establish and maintain complex electronic or manual file systems or database files. *
• Prepare or assist in the preparation, compilation, and coordination of reports, surveys, meeting minutes or other records such as for advisory committee meetings, program reviews, Automotive Service Excellence testing, and International Fire Service Accreditation Congress testing, etc. Provide drafts for the supervisor's review and refer questionable data to the supervisor for clarification. *
• Order, receive and maintain supply inventory. Submit building work orders, IT and safety tickets. *
• Receive and distribute mail. *
• May assist with student outreach initiatives, including coordinating student welcome packets and providing support for program and division event setup as required.
• Model professional decorum and mutual respect in all personal interactions. *
• Comply with district policies, procedures and directives, state and federal regulations, orders and statutes and collective bargaining agreements. *
• Support and advance Spokane Colleges' strategic plan, and perform other duties as assigned. *

* Indicates this is an essential duty.

COMPETENCIES

• Action Oriented
• Optimizes Work Processes
• Ensures Accountability
• Drives Results
• Collaborates
• Values Differences
• Communicates Effectively
• Instills Trust
• Demonstrates Self-Awareness
• Self-Development
• Nimble Learning
• Situational Adaptability

Learn more about https://ccs.spokane.edu/Working-for-Us/Competencies.

MINIMUM QUALIFICATIONS

• Excellent verbal, written, and interpersonal communication skills.
• Proficient in spelling, punctuation, sentence structure and grammar.
• Working knowledge of general office equipment.
• Experience using Microsoft Office products, including word processing, graphics, and spreadsheet functions.
• Ability to use a multi-line phone system and possess proper phone etiquette skills.
• Customer service experience.
• Proofreading and filing skills.
• Ability to handle constant interruptions.
• Ability to maintain a high level of confidentiality.
• Basic arithmetic skills.
• Ability to effectively organize multiple work assignments, involving competing priorities, to produce work products that are accurate, of high quality and meet deadlines.
• Ability to work on and pivot between multiple tasks and work in a fast-paced environment.

To apply and see full details, please visit: https://apptrkr.com/6108429

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